Travel Information

Visa Information

Conference attendees who need a visa to travel to the US for the meeting are encouraged to apply for a visa as soon as possible. Contact your local visa/immigration offices as soon as possible to schedule your meeting and to ensure you have all the appropriate documentation.  (You may be able to start this process online)
Those who need invitation letters to get a visa may contact Cendrine De Vis at cendrine@podiumconferences.com.  Please include your physical mailing address in your request.   An official letter will be emailed to you in the form of a PDF document unless you specifically need and request a hard copy.   Should your immigration regulations require a hard copy, the physical address you provide in your email request should be an active address so the letter reaches you in a timely manner.

Meeting Place

The meeting will take place at the Asilomar Conference Center on the Monterey Peninsula, part of the California State Park System. The conference center which constitutes the largest collection of Arts and Crafts-style buildings in one location is a National Historic Landmark. The Center’s secluded and scenic location fosters intensive and productive interactions among meeting participants. Many scientific meetings occur at this unique and essentially ideal venue.

Asilomar Area Map

Ground Transportation Information

Transportation is the responsibility of the participants and is not covered by the conference fee.

Travel Times:

Monterey Airport to Asilomar – approximately 25 minutes
San Francisco Airport to Asilomar – approximately 2.5 hours
San Jose Airport to Asilomar – approximately 1.5 hours

Car Rental:

We have negotiated a specific rate with two car rental agencies.  The discounts will be effective from seven days prior to the event until seven days after the Meeting.  The actual discount will be between 5-30%; it is a variable discount and will depend on what vehicles are being rented, dates, and availability. Typically, the discount will be 10-25% but it could be lower.

For Budget rental agency, the BCD code (or Budget Customer Discount) is X536035.  Please refer to that code when making a reservation by phone at 1 (800) 842-5628 or on the website.

For Avis rental agency, the AWD number (or Avis Worldwide Discount) is M615512.  Please refer to that number when making a reservation by phone at 1 (800) 331-1600 or on the website.

Monterey Airbus:

The Monterey Airbus provides transportation to and from all three airports. You must prearrange your travel. Go to http://www.montereyairbus.com for information on rates, schedules and to book your seat. (Click “Book” at the top of their website. Follow the directions under the “Arrival” section to arrange transport to and from the airport. Under the “Drop-off Location” pull down menu, be sure to click “Asilomar Conference Grounds”), please contact Monterey Airbus at 831-373-7777 with any ground transportation questions.

Accommodations

All participants will be housed on site and all meals for all attendees taken together on site so that there will be ample opportunity for informal discussions. VISIT OUR ACCOMMODATION PAGE


Thank you to the 2018 BCI Meeting sponsors