Affiliated Events

Endorsement Guidelines for Events

Events may include conferences, workshops, BCI hackathons, symposia, summer/winter schools, and other major activities focused on BCIs. This section only provides general guidelines, and the BCI Society reserves the right to modify guidelines on a case-by-case basis. The BCI Society offers three levels of endorsement:

9

Posting-only

Approval Process: Two Board members must approve posting.
BCI Society Responsibilities: Post event on website under “Other activities” tab.

9

Affiliated

Approval Process: Board must approve affiliation with event.
BCI Society Responsibilities: Post event on website under “Affiliated events” tab. May also mention it in newsletter, flyer, poster, other website(s), etc.

9

Partnered

Approval Process: Board must approve partnering with event.
BCI Society Responsibilities: Post event on website under its own section. Must also mention it in at least one newsletter, flyer, poster, other website(s), etc. Must co-organize the event with the external organization. 

All endorsements:

  1. All proposed endorsements will be reviewed by the BCI Society.
  2. The aims of the organization must align with those of the BCI Society.
  3. The proposer must agree to the following paragraph:
    The organizing committee must include established BCI practitioners and/or researchers. Additionally, BCI must be a significant focus of the proposed organization or event. The organizing entity must have already approved the event and must be capable of hosting the event. All events and organizers must be committed to ethical aspects including respect for participant confidentiality, publication and invention rights, ethical media interaction, non-discrimination, and appropriate overall goals of both the event and organizers.
  4. The proposed posting for the BCI Society website must include the event name, location, date(s), organizing entity, responsible person, contact information, and at least one external link with more details. The BCI Society may edit or remove any posting at its discretion.
  5. The organizing entity must be a non-profit organization.
  6. Abstracts must be reviewed through a peer-review process.
  7. The proposer must promptly inform the BCI Society of major changes such as a cancellation or postponement.
  8. The BCI Society can at any moment withdraw from the agreement to endorse, if it decides the event no longer meets the criteria
  9. Additional requirements are presented below for the three endorsement levels.

Posting Only:

  1. The proposed posting may include up to one page of supporting text with up to two logos or graphics.

Affiliated:

  1. The proposed posting may have up to two pages of text and graphics.
  2. The organizer must provide a discount to BCI Society members at the event.
  3. The organizer must mention that this activity is affiliated with the BCI Society on their event website and/or other publicly available event materials. The organizer may use the BCI Society name and logo for this purpose only.

Partnered:

  1. The BCI Society will create a section on its web page dedicated to the event.
  2. The BCI Society and/or external organization may be involved in different financial aspects of the event, which shall be detailed prior to approval.
  3. The organizer must mention that this activity is partnered with the BCI Society on their event website and/or other publicly available event materials. The organizer may use the BCI Society name and logo for this purpose only.
  4. The event must be co-organized with the BCI Society.

Submit Request

Please click below to contact the BCI Society secretariat for any request.