Workshop Proposal

The BCI Society’s board is pleased to announce a call for workshop proposals for the 2020 BCI Meeting. 

Workshops are a defining feature of the BCI Meeting Series.  BCI Meeting workshops have a distinctive emphasis on interaction and contribution from all members.  They help to shape the field of BCI research, producing consensus and collaborations.  There will be three workshop time slots devoted to 3-hour workshops that will run concurrently.  Each workshop will engage 10-40 participants and focus on a specific topic.  

Workshops can combine invited talks, targeted discussions, demonstrations, hands-on exercises and/or sharply focused debates as the leaders see fit. Workshop organization should include the participation of senior researchers to ensure proper coverage of the topic, should have speakers from different institutions and have at least 4 different organization groups involved.

 

Workshop Proposal Guidelines

  1. The workshop leader must be a BCI society member.
  2. All workshops should be 3 hours in length, including a 15 min coffee break.
  3. A workshop should have at least 4 persons from different labs organizing it and the organizers have to guarantee that they are available to do the workshop at the Meeting.
  4. Workshops must be interactive and should not consist only of talks.
  5. The organizer must be prepared to provide a conflict of interest (COI) disclosure for each speaker. A relevant COI is a financial relationship to a product or device from a commercial interest associated with the topic on which one is speaking.

Workshop submission is a two-step process, a proposal for pre-acceptance followed by a workshop abstract submission.

 

Step 1: Proposal for Pre-Acceptance

Researchers and/or practitioners wishing to organize workshops should submit a title and an informal 5-line workshop description to Dean Krusienski , Scientific Program Committee Co-Chair, for pre-acceptance. Please provide a brief description of why this workshop is needed and how the need was identified.  These short descriptions will be screened to minimize topic overlap and join groups together.

Step 2: Main Proposal Submission

The final selection is made by the Program Committee, whose primary consideration is to determine what will best serve the interests of the Society and the success of the meeting. The committee may suggest substitutions of speakers or chairs. The committee may decide to combine two proposals into one and suggest which speakers should be retained in that event. Suggestions arising from discussions of the Program Committee are passed on directly to the proposed chair.

IMPORTANT: If the proposal is accepted by the Meeting, the workshop organizer and all co-presenters commit to attending the Meeting to give the workshop. Acceptance of the workshop proposal does not imply any monetary award or waiver of meeting attendance, registration, housing or other fees. All registration and participation fees must be paid by each presenter.

After pre-acceptance, the main proposal should be submitted via the Conference Manager platform.

When submitting the proposal in Conference Manager, workshop organizers (submitters) should prepare the following information:

 

  • Abstract (not more than 200 words): The abstract must be completed for submission review and for publication in conference program. It should clearly and succinctly summarize the session content and learning objectives so that conference attendees can choose workshops when they register.
  • Intended audience (this information will be included with the workshop description to help attendees select their workshops): Describe the audience for which the workshop is suitable and the background they should have (e.g. neuroscientist, engineer, clinician …).
  • Learning objectives (this information will be included with the workshop description to help attendees select their workshops): Learning objectives tell the participant exactly what skills or new information they can expect to learn from your session; provide structure to your session; create an organized learning experience for your participants; and market your session.  List a minimum of 3 Learning Objectives for your workshop.  NOTE: Learning Objectives MUST be quantifiable. For example: “Participants will be able to identify four obstacles to successful BCI home use.” vs. “Participants will discuss the obstacles . . .”
  • Expected output: Describe any expected output from the workshop. g. Do you expect to publish a review paper or tutorial paper for submission to the special issue of the journal Brain-Computer Interfaces?  Do you expect to create guidelines or agreement on a particular topic?  Etc.
  • Timetable: Specifically describe how workshop time will be allocated and outline what each presenter will contribute. You should provide enough detail so that reviewers will have a clear idea about the workshop content and its overall organization. If there are multiple presenters for your workshop, please specify the presenter name and session content for each time allocation. The total time within the timetable must equal 3 hours.

Example:

Time in min Title Presenter(s) Presentation format, activities planned
20 min Introductions & Overview J. Smith Lecture.  PowerPoint with slide from each participant
15 min Overview: Clinical BCIs T. Rogers Powerpoint
20 min Brainstorming of primary barriers to clinical use. J. Smith (leader) Group discussion
40 min Prioritizing Clinical Barriers A. Blanco (leader) Group discussion
15 min Coffee Break   Informal discussion
     
3 hours total      

Calendar

Workshop proposal for pre-acceptance open: September 12, 2019
Workshop proposal for pre-acceptance close: October 15, 2019
Workshop full proposal close: November 15, 2019
Workshop acceptance notification: December 18, 2019